General board meeting software enables board members to perform a lot of the governance process online. One of the most important features is the capability of recording meetings and preparing detailed voting reports, and obtaining eSignatures. Some portals also provide video conferencing, which aids to make meetings more enjoyable for all participants.
In addition to meeting management general board software must incorporate features that facilitate easy sharing of documents and collaboration. This can help to increase the efficiency of directors and increase board participation as both are vital cornerstones of good governance. It is crucial to ensure that the platform can handle different file formats. This will allow directors to avoid having to manually forward emails and attachments, or make multiple copies of files.
The software should also allow for the use of tools for annotation and highlighting. These tools can be used to highlight important parts in documents and ensure that everyone in a gathering is aware of what’s being discussed. It is also essential that attendees can use specific phrases in the documents to justify their views or raise any issues. This helps to avoid time spent during the meeting trying to make clear points.
Software should be available in versions that are compatible with desktops as well as tablet and mobile. This makes it easier for all board board resolutions what they are and when to use them members to access information and plan meetings, regardless of location or what device they are using. Some solutions provide print-friendly formats for those who prefer paper or cannot work with screens for lengthy periods of time.