Board portals are extremely efficient ways to simplify meetings and help directors focus on governance. The best portal to choose from requires careful evaluation. You must make sure that it meets the most important criteria, such as security, collaboration, and meeting management.
Getting buy-in complex business transactions for your board portal is vital to an effective implementation. Begin by engaging the stakeholders–board members, executives, and IT personnel early during the process to explain the advantages of a paper-free boardroom as well as to discuss any objections or concerns. Then, organize a small group to test the portal to ensure that it is user-friendly.
Once implemented, the board portal will save time for all users which includes chairpersons, directors and company secretaries. This will free up their time to work on preparing for, organising and running efficient meetings. It can also improve decision-making and increase the effectiveness of follow-up activities. It will also help to achieve ESG goals by removing paper and reducing carbon footprints.
A good board portal organizes documents into one location, making them easier to find and use. It also allows directors to annotate and collaborate on documents. This will allow for better preparation of meetings, and also prevents sensitive information from getting lost in email chains. It’ll provide an overview of forthcoming meetings and other preparation items, ensuring that your board has the most current information available. It should also include an effective task management system that can keep an eye on all tasks that are assigned.